Network Working Group B. Leiba Internet-Draft FutureWei Technologies Intended status: Best Current Practice April 30, 2020 Expires: November 1, 2020 Eligibility for the 2020-2021 Nominating Committee draft-iesg-nomcom-eligibility-2020-02 Abstract The 2020-2021 Nominating Committee (NomCom) needs to be formed between IETF 107 and IETF 108, and the issue of eligibility of who can serve on that NomCom needs clarification. This document provides a one-time interpretation of the eligibility rules that is required for the exceptional situation of the cancellation of the in-person IETF 107 meeting. This document only affects the seating of the 2020-2021 NomCom and any rules that relate to NomCom eligibility or process before IETF 108, and does not set a precedent for the future. Status of This Memo This Internet-Draft is submitted in full conformance with the provisions of BCP 78 and BCP 79. Internet-Drafts are working documents of the Internet Engineering Task Force (IETF). Note that other groups may also distribute working documents as Internet-Drafts. The list of current Internet- Drafts is at https://datatracker.ietf.org/drafts/current/. Internet-Drafts are draft documents valid for a maximum of six months and may be updated, replaced, or obsoleted by other documents at any time. It is inappropriate to use Internet-Drafts as reference material or to cite them other than as "work in progress." This Internet-Draft will expire on November 1, 2020. Copyright Notice Copyright (c) 2020 IETF Trust and the persons identified as the document authors. All rights reserved. This document is subject to BCP 78 and the IETF Trust's Legal Provisions Relating to IETF Documents (https://trustee.ietf.org/license-info) in effect on the date of publication of this document. Please review these documents carefully, as they describe your rights and restrictions with respect to this document. Code Components extracted from this document must Leiba Expires November 1, 2020 [Page 1] Internet-Draft 2020-2021 NomCom Eligibility April 2020 include Simplified BSD License text as described in Section 4.e of the Trust Legal Provisions and are provided without warranty as described in the Simplified BSD License. 1. Introduction The COVID-19 outbreak, which at the time of this writing has been declared a global pandemic [PANDEMIC], has resulted in the cancellation of the in-person IETF 107 meeting [CANCEL107], resulting in its conversion to a limited-agenda virtual meeting, with remote participation only [VIRTUAL107]. The 2020-2021 Nominating Committee (NomCom) needs to be formed between IETF 107 and IETF 108, and the issue of eligibility of who can serve on that NomCom needs clarification: a one-time interpretation of the eligibility rules is required for this particular exceptional situation. That interpretation will apply to the seating of that NomCom and to any rules that relate to NomCom eligibility or process before the scheduled time for IETF 108. [[CREF1: RFC Editor: Please remove this paragraph.]] This document will be part of BCP 10 when it is published. 2. Background Section 4.14 of BCP 10 [RFC8713] includes these requirements for eligibility: Members of the IETF community must have attended at least three of the last five IETF meetings in order to volunteer. The five meetings are the five most recent meetings that ended prior to the date on which the solicitation for NomCom volunteers was submitted for distribution to the IETF community. On 13 March a message was posted to the IETF discussion list [SOLICITINPUT], suggesting two possible interpretations and asking for community input that might include suggesting other interpretations. Discussion over the subsequent two weeks centered around three: 1. Do not count IETF 107 at all, for the purpose of NomCom eligibility, as BCP 10 clearly refers to in-person meetings only. NomCom eligibility would, therefore, be based on attendance at IETFs 102 through 106. 2. Do not have anyone lose eligibility because of IETF 107, but do count someone as having attended 107, for the purpose of NomCom Leiba Expires November 1, 2020 [Page 2] Internet-Draft 2020-2021 NomCom Eligibility April 2020 eligibility, if that person attended the IETF 107 virtual meeting (signed the electronic blue sheet). People could thus gain eligibility from IETF 107, but could not lose eligibility from it, and eligibility would be based on attendance at IETFs 102 through 107. 3. Count virtual attendance at IETF 107 and consider IETF 107 as one of the last five meetings, so that NomCom eligibility would be based on attendance at IETFs 103 through 107. In judging rough consensus the IESG has considered the arguments and levels of support in favor of and against each option: largely, issues of fairness to newer participants, acceptance of more participants in the volunteer pool, and greatest adherence to the spirit of the rules defined in BCP 10, which is the community- consensus basis we are working from. On 25 March a message was posted to the IETF discussion list [COMMENTDEADLINE], asking for final comments by 30 April. This documents the outcome of that discussion. 3. Eligibility for the 2020-2021 Nominating Committee The following text modifies, for the 2020-2021 NomCom selection only, the first two paragraphs (quoted above) of Section 4.14 of BCP 10 [RFC8713]: Members of the IETF community must have attended at least three of the last five in-person IETF meetings in order to volunteer. The five meetings are the five most recent in-person meetings that ended prior to the date on which the solicitation for NomCom volunteers was submitted for distribution to the IETF community. Because no IETF 107 in-person meeting was held, for the 2020-2021 Nominating Committee those five meetings are IETFs 102, 103, 104, 105, and 106. This update is an emergency interpretation of the intent of BCP 10 for this current exceptional situation only, and applies only to the 2020-2021 NomCom, which is expected to be seated prior to IETF 108, and to any rules that relate to NomCom eligibility or process before IETF 108. It will explicitly not apply to any future NomCom and does not set precedent: an update to BCP 10 will be necessary to address future eligibility, as there will be time for proper community work on such an update (see [ELIGIBILITYDISCUSS]). That update could change any part of the BCP 10 process, including anything specified in this document. Leiba Expires November 1, 2020 [Page 3] Internet-Draft 2020-2021 NomCom Eligibility April 2020 4. IANA Considerations There are no IANA considerations for this document. 5. Security Considerations This document is purely procedural, and there are no related security considerations. 6. References 6.1. Normative References [RFC8713] Kucherawy, M., Ed., Hinden, R., Ed., and J. Livingood, Ed., "IAB, IESG, IETF Trust, and IETF LLC Selection, Confirmation, and Recall Process: Operation of the IETF Nominating and Recall Committees", BCP 10, RFC 8713, DOI 10.17487/RFC8713, February 2020, . 6.2. Informative References [CANCEL107] The IESG and the IRTF Chair, "IETF 107 Vancouver In-Person Meeting Cancelled", March 2020. Email to the IETF announcement list: https://mailarchive.ietf.org/arch/msg/ietf-announce/ XenAlx4Nw6Jmg69QpXRUOwbzsXY/ [COMMENTDEADLINE] The IESG, "NomCom eligibility & IETF 107", March 2020. Email to the IETF discussion list: https://mailarchive.ietf.org/arch/msg/ietf/ cc3rdjSTz8Vrzps8Ci6fi-VIDq8/ [ELIGIBILITYDISCUSS] IETF, "Mailing list to discuss revision to IETF eligibility procedures", April 2020. Mailing list: https://www.ietf.org/mailman/listinfo/ eligibility-discuss [PANDEMIC] Adhanom Ghebreyesus, T., "WHO Director-General's opening remarks at the media briefing on COVID-19", March 2020. Leiba Expires November 1, 2020 [Page 4] Internet-Draft 2020-2021 NomCom Eligibility April 2020 https://www.who.int/dg/speeches/detail/who-director- general-s-opening-remarks-at-the-media-briefing-on-covid- 19---11-march-2020 [SOLICITINPUT] The IESG, "NomCom eligibility & IETF 107", March 2020. Email to the IETF discussion list: https://mailarchive.ietf.org/arch/msg/ietf/ uBt8FeKeN4CRl7YTDMoy6m8leS0/ [VIRTUAL107] IETF Secretariat, "Important Information for IETF 107 Virtual", March 2020. Email to the IETF announcement list: https://mailarchive.ietf.org/arch/msg/ietf-announce/ Gqc4-GIsnvccObQrrciL_Vm0HMU/ Author's Address Barry Leiba FutureWei Technologies Phone: +1 914 433 2749 Email: barryleiba@computer.org URI: http://internetmessagingtechnology.org/ Leiba Expires November 1, 2020 [Page 5]