Network Working Group B.E. Carpenter Internet-Draft Univ. of Auckland Intended status: Experimental S. Farrell Expires: 28 February 2021 Trinity College Dublin 27 August 2020 Additional Criteria for Nominating Committee Eligibility draft-carpenter-eligibility-expand-04 Abstract This document defines a process experiment under RFC 3933 that temporarily updates the criteria for qualifying volunteers to participate in the IETF Nominating Committee. It therefore also updates the criteria for qualifying signatories to a community recall petition. The purpose is to make the criteria more flexible in view of increasing remote participation in the IETF and a reduction in face-to-face meetings. This document temporarily varies the rules in RFC 8713. Status of This Memo This Internet-Draft is submitted in full conformance with the provisions of BCP 78 and BCP 79. Internet-Drafts are working documents of the Internet Engineering Task Force (IETF). Note that other groups may also distribute working documents as Internet-Drafts. The list of current Internet- Drafts is at https://datatracker.ietf.org/drafts/current/. Internet-Drafts are draft documents valid for a maximum of six months and may be updated, replaced, or obsoleted by other documents at any time. It is inappropriate to use Internet-Drafts as reference material or to cite them other than as "work in progress." This Internet-Draft will expire on 28 February 2021. Copyright Notice Copyright (c) 2020 IETF Trust and the persons identified as the document authors. All rights reserved. This document is subject to BCP 78 and the IETF Trust's Legal Provisions Relating to IETF Documents (https://trustee.ietf.org/ license-info) in effect on the date of publication of this document. Please review these documents carefully, as they describe your rights and restrictions with respect to this document. Code Components Carpenter & Farrell Expires 28 February 2021 [Page 1] Internet-Draft Additional Eligibility Criteria August 2020 extracted from this document must include Simplified BSD License text as described in Section 4.e of the Trust Legal Provisions and are provided without warranty as described in the Simplified BSD License. Table of Contents 1. Introduction . . . . . . . . . . . . . . . . . . . . . . . . 2 2. Term and Evaluation of the Experiment . . . . . . . . . . . . 3 3. Goals . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3 4. Criteria . . . . . . . . . . . . . . . . . . . . . . . . . . 4 5. Omitted Criteria . . . . . . . . . . . . . . . . . . . . . . 4 6. Possible Future Work . . . . . . . . . . . . . . . . . . . . 4 7. IANA Considerations . . . . . . . . . . . . . . . . . . . . . 5 8. Security Considerations . . . . . . . . . . . . . . . . . . . 5 9. Acknowledgements . . . . . . . . . . . . . . . . . . . . . . 5 10. Normative References . . . . . . . . . . . . . . . . . . . . 5 Appendix A. Available data . . . . . . . . . . . . . . . . . . . 5 Appendix B. Change Log . . . . . . . . . . . . . . . . . . . . . 6 B.1. Draft-03 to -04 . . . . . . . . . . . . . . . . . . . . . 6 B.2. Draft-02 to -03 . . . . . . . . . . . . . . . . . . . . . 7 B.3. Draft-01 to -02 . . . . . . . . . . . . . . . . . . . . . 7 B.4. Draft-00 to -01 . . . . . . . . . . . . . . . . . . . . . 7 Authors' Addresses . . . . . . . . . . . . . . . . . . . . . . . 7 1. Introduction According to [RFC8713], the IETF Nominating Committee is populated from a pool of volunteers with a specified record of attendance at IETF plenary face-to-face meetings. In view of the unexpected cancellation of the IETF 107 and IETF 108 face-to-face meetings, the risk of future cancellations, the probability of less frequent meetings in future in support of sustainability, and a general increase in remote participation, this document defines a process experiment [RFC3933] of fixed duration to use modified and additional criteria to qualify volunteers. Also according to [RFC8713], the qualification for signing a community petition for the recall of certain IETF office-holders is that same as for the Nominating Committee. This document does not change that, but see Section 6. The source for this is at https://github.com/sftcd/elig/ and PRs are welcome there. Discussion on the eligibility-discuss@ietf.org list is also welcome. Carpenter & Farrell Expires 28 February 2021 [Page 2] Internet-Draft Additional Eligibility Criteria August 2020 2. Term and Evaluation of the Experiment The cancellation of the in-person IETF 107 and 108 meetings means that the current criteria are in any case seriously perturbed for the next two years. The experiment therefore needs to start as soon as possible. However, the experiment did not apply to the selection of the 2020-2021 Nominating Committee, which was performed according to [RFC8788]. The experiment will initially cover the IETF Nominating Committee cycle starting in 2021. As soon as the 2021-2022 Nominating Committee is seated, the IESG must consult the current and previous Nominating Committee chairs and publish a report on the results of the experiment. Points to be considered are whether the experiment has produced a sufficiently large and diverse pool of individuals, and whether enough of those individuals have volunteered to produce a representative Nominating Committee with good knowledge of the IETF. The IESG must then also begin a community discussion of whether to amend [RFC8713] in time for the 2022 Nominating Committee cycle, to prolong the current experiment for a second year, or to do neither. The IESG will determine and announce the consensus of this discussion in good time for the 2022 Nominating Committee cycle to commence. 3. Goals The goals of the modified and additional criteria are as follows: * Mitigate the issue of active remote (or rarely in-person) participants being disenfranchised in the NomCom and recall processes. * Prepare for an era in which face-to-face plenary meetings are less frequent (thus extending the issue to many, perhaps a majority, of participants). * Ensure that those eligible are true "participants" with enough current understanding of IETF practices and people to make informed decisions. * The criteria must be algorithmic so that the Secretariat can check them mechanically against available data. Carpenter & Farrell Expires 28 February 2021 [Page 3] Internet-Draft Additional Eligibility Criteria August 2020 4. Criteria There will be several alternative paths to qualification, replacing the single criterion in section 4.14 of [RFC8713]. Any one of the paths is sufficient, unless the person is otherwise disqualified under section 4.15 of [RFC8713]: * Path 1: As per [RFC8713], the person has attended 3 out of the last 5 IETF meetings. For meetings held entirely online, online registration and attendance counts as attendance. For the 2021-2022 Nominating Committee, the meetings concerned will be IETF 106, 107, 108, 109, and 110. - This criterion has been retained for backward compatibility and expanded. * Path 2: Has been a WG Chair or Secretary within the last 3 years. * Path 3: Has served in the IESG or IAB within the last 5 years. * Path 4: Has been a listed author of at least 2 IETF stream RFCs within the last 5 years. An Internet-Draft that has been approved by the IESG and is in the RFC Editor queue counts. 5. Omitted Criteria Certain criteria were rejected as not truly indicating effective IETF participation, or as being unlikely to significantly expand the volunteer pool. These included authorship of individual or WG- adopted Internet-Drafts, sending email to IETF lists, reviewing drafts, acting as a BOF Chair, and acting in an external role for the IETF (liaisons etc.). Since the criteria must be measurable by the Secretariat, no qualitative evaluation of an individual's contributions is considered. 6. Possible Future Work * Should we consider how many nomcom voting members qualify via which paths? For example, would it be acceptable if all 10 nomcom voting members qualified via path 3 in one year? * Combined paths (e.g., a person who partly satisfies Path 2 and Path 5); otherwise known as a "points system". That seems to involve work/complexity either for the secretariat or for the volunteer. * Tweaking the "time decay" in each of the path definitions that ensures recent participation is more highly valued. Carpenter & Farrell Expires 28 February 2021 [Page 4] Internet-Draft Additional Eligibility Criteria August 2020 * Separating the NomCom volunteer criteria from the recall petitioner criteria. 7. IANA Considerations This document makes no request of IANA. 8. Security Considerations This document should not affect the security of the Internet. 9. Acknowledgements Useful comments were received from Alissa Cooper, John Klensin, Warren Kumari, Michael Richardson, Martin Thomson, (to be completed) The data analysis was mainly done by Robert Sparks. 10. Normative References [RFC3933] Klensin, J. and S. Dawkins, "A Model for IETF Process Experiments", BCP 93, RFC 3933, DOI 10.17487/RFC3933, November 2004, . [RFC8713] Kucherawy, M., Ed., Hinden, R., Ed., and J. Livingood, Ed., "IAB, IESG, IETF Trust, and IETF LLC Selection, Confirmation, and Recall Process: Operation of the IETF Nominating and Recall Committees", BCP 10, RFC 8713, DOI 10.17487/RFC8713, February 2020, . [RFC8788] Leiba, B., "Eligibility for the 2020-2021 Nominating Committee", BCP 10, RFC 8788, DOI 10.17487/RFC8788, May 2020, . Appendix A. Available data An analysis of how some of the above criteria would affect the number of NomCom-qualified participants if applied in August 2020 has been performed. The results are presented below in Venn diagrams as Figure 1 to Figure 4. Note that the numbers shown differ slightly from manual counts due to database mismatches, and the results were not derived at the normal time of the year for NomCom formation. The remote attendee lists for IETF 107 and 108 were used, although not yet available on the IETF web site. Carpenter & Farrell Expires 28 February 2021 [Page 5] Internet-Draft Additional Eligibility Criteria August 2020 A specific difficulty is that the databases involved inevitably contain a few inconsistencies such as duplicate entries, differing versions of a person's name, and impersonal authors. (For example, "IAB" qualifies under Path 4, and one actual volunteer artificially appears not to qualify.) This underlines that automatically generated lists of eligible people will always require manual checking. The first two diagrams illustrate how the new paths (2, 3, 4) affect eligibility numbers compared to the meeting participation path (1). Figure 1 gives the raw numbers, and Figure 2 removes those disqualified according to RFC 8713. The actual 2020 volunteer pool is shown too. Figure 3 and Figure 4 illustrate how the new paths (2, 3, 4) interact with each other, also before and after disqualifications. See https://www.ietf.org/id/draft-carpenter-eligibility-expand-04.html Figure 1: All paths, before disqualification See https://www.ietf.org/id/draft-carpenter-eligibility-expand-04.html Figure 2: All paths, after disqualification See https://www.ietf.org/id/draft-carpenter-eligibility-expand-04.html Figure 3: New paths, before disqualification See https://www.ietf.org/id/draft-carpenter-eligibility-expand-04.html Figure 4: New paths, after disqualification Appendix B. Change Log B.1. Draft-03 to -04 * Adjusted criteria according to comments received * Shortened period to one year (initially) * Renumbered paths * Updated diagrams Carpenter & Farrell Expires 28 February 2021 [Page 6] Internet-Draft Additional Eligibility Criteria August 2020 * Editorial improvements B.2. Draft-02 to -03 * Adjusted criteria according to comments received * Added data B.3. Draft-01 to -02 * Made this an RFC 3933 process experiment * Eliminated path based on directorate reviews, used to be: "Has submitted at least 6 reviews as a member of an official IETF review team within the last 3 years." * Other comments from IETF107 virtual gendispatch meeting handled B.4. Draft-00 to -01 * Added author Authors' Addresses Brian E. Carpenter The University of Auckland School of Computer Science PB 92019 Auckland 1142 New Zealand Email: brian.e.carpenter@gmail.com Stephen Farrell Trinity College Dublin College Green Dublin Ireland Email: stephen.farrell@cs.tcd.ie Carpenter & Farrell Expires 28 February 2021 [Page 7]